Coach Bus Prices: How Much Does a Vacaville Coach Bus Rental Cost?
The cost of renting a coach bus in Vacaville can range from $170 to $500 per hour or $1,800 to $3,800 per day. Your exact price will depend on several factors, including the size of the bus, the length of your trip, the time of year, and any special amenities you request. The best way to get an accurate quote is to call Vacaville Coach Bus Service at 707-818-4190 or use our online quote tool. We’ll ask you a few questions about your trip and give you an instant price estimate. Below, you’ll find more information about how our pricing works, as well as some sample quotes for popular routes in the Vacaville area.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Coach Bus Rental Cost?
In general, you can expect to pay between $170 and $500 per hour for a coach bus rental in Vacaville. Daily rates typically range from $1,800 to $3,800, depending on the size of the bus and the distance traveled. For example, a 56-passenger coach bus might cost $250 per hour or $2,600 per day, while a smaller 25-passenger minibus could be as little as $170 per hour or $1,800 per day. If you’re planning a multi-day trip, we’ll usually charge a flat daily rate plus the cost of lodging for the driver. To get an exact quote for your trip, contact us today!
What Factors Influence Coach Bus Rental Pricing in Vacaville?
The biggest factor affecting the cost of your bus rental is the size and type of vehicle you choose. Larger buses with more amenities will generally cost more than smaller, more basic models. For example, a 56-passenger coach bus with Wi-Fi, power outlets, and a restroom will be more expensive than a 25-passenger minibus with no frills. The length of your trip also plays a major role in determining the price. Short local trips are usually billed by the hour, with a minimum of 4-5 hours, while longer journeys are charged by the day or by the mile. If you’re traveling outside of Vacaville—such as to Sacramento, San Francisco, or Lake Tahoe—expect to pay more for the additional mileage and driver hours.
Seasonality is another important consideration. Bus rental prices tend to be higher during peak travel times, such as spring break, summer vacation, and the winter holidays. In Vacaville, demand also spikes during major events like high school graduations, Napa Valley wine tours, and UC Davis move-in weekends. If you’re planning a trip during one of these busy periods, be sure to book early to lock in the best rates. Last-minute reservations are subject to availability and may come with a premium price tag.
Additional amenities and special requests can also impact the cost of your rental. Features like onboard restrooms, PA systems, reclining seats, and extra luggage space may increase the base rate. If you need an ADA-accessible bus with a wheelchair lift, please let us know in advance so we can accommodate your group’s needs. While most standard amenities are included in the price, luxury upgrades such as leather seating, hardwood floors, or custom branding will incur extra charges.
Finally, don’t forget to budget for incidental expenses like tolls, parking fees, and driver gratuity. While these costs are not included in your quote, they are customary and should be factored into your overall trip budget. A typical tip for your driver is 10-20% of the total rental cost, depending on the level of service provided. If you have any questions about what’s included in your quote, our team is always here to help clarify the details.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Vacaville, CA and around Solano County. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Field Trip to Sacramento
A teacher at Vacaville High School is organizing a field trip for 40 students to visit the California State Capitol Museum in Sacramento. The group will depart from the school at 8:00 AM, spend the day touring the Capitol building and nearby museums, and return to Vacaville by 4:00 PM. For this 8-hour trip, we recommended a 47-passenger charter bus with onboard Wi-Fi and restroom facilities. The total cost for the day was $2,200, which worked out to just $55 per person. This price included all mileage, driver hours, and standard amenities. The teacher was able to cover the entire cost through a combination of PTA funds and student contributions.
Wine Tour in Napa Valley
A group of friends from Browns Valley wanted to spend a Saturday touring wineries in Napa Valley without worrying about driving. They booked a 25-passenger minibus to pick them up at a central location in Vacaville at 10:00 AM, visit three different wineries in Yountville and St. Helena, and return home by 6:00 PM. The total cost for this 8-hour rental was $1,850, or about $74 per person. The minibus came equipped with comfortable seating, air conditioning, and plenty of storage space for purchased bottles. The group appreciated the convenience of having a dedicated driver and the flexibility to customize their itinerary.
Shuttle Service for Travis Air Force Base Event
An event planner was tasked with coordinating transportation for a large public event at Travis Air Force Base. They needed continuous shuttle service between an off-site parking lot in Fairfield and the main entrance to the base over a 10-hour period. We provided three 56-passenger coach buses to run back and forth on a loop, moving hundreds of attendees efficiently and safely. The total cost for the day was $7,800 ($2,600 per bus), which was covered by the event budget. The planner was impressed with our punctuality and professionalism, and said they would definitely use Vacaville Coach Bus Service again for future events.
Corporate Retreat in Lake Tahoe
A biotech company in Vacaville wanted to treat its employees to a weekend retreat in South Lake Tahoe. They chartered a 40-passenger bus to depart from their office on Friday afternoon, drive straight to the resort (about 3.5 hours each way), and return on Sunday evening. The package included two full days of service plus overnight accommodations for the driver. The total cost was $5,400, which the company considered a worthwhile investment in team building and employee morale. Onboard amenities included reclining seats, power outlets, and free Wi-Fi, allowing passengers to relax or catch up on work during the journey.
Wedding Transportation in Downtown Vacaville
A bride and groom getting married at the Vacaville Opera House wanted to provide their guests with hassle-free transportation between the ceremony, reception, and local hotels. They rented a 30-passenger shuttle bus to make continuous loops for six hours on a Saturday evening. The cost for this service was $1,500, which the couple split with their families. Guests appreciated not having to worry about parking or designated drivers, and the newlyweds were able to enjoy their special day knowing everyone would get home safely. The shuttle was decorated with ribbons to match the wedding colors and even played the couple’s favorite playlist over the sound system.
Sports Team Travel to San Francisco
The Vacaville High School football team needed transportation to an away game against a rival school in San Francisco. With 45 players, coaches, and equipment, they opted for a full-size charter bus with extra luggage bays. The bus departed from the school at noon, arrived at the stadium by 3:00 PM, waited during the game, and returned to Vacaville by midnight. The total cost for this long day was $2,900, which the athletic department covered through booster club donations. The team enjoyed watching game film on the onboard monitors and snacking on refreshments provided by parent volunteers.